1

SOP 6/2012
REGARDING TRANSFER/POSTING REGIONS IN PUNJAB WITHIN CTPS/TRAFFIC

It has been observed that the transfer/posting within CTPs and Traffic Regions in Punjab is being carried out without adherence to any policy. In order to streamline the issue, the following Standing Operating Procedure (SOP) will be followed strictly: 1. Lower subordinates i The officials in the rank of Constables/Driver Constables and Head Constables will be posted in districts of their domicile. 2. Upper subordinates/Inspectors i. The officials in the rank of ASI, SI and Inspectors will be restricted within boundaries of the Regions.
ii. In case of non availability of vacancy, they may be posted in any other Region where vacancies are available but preferably in neighboring Regions. iii. Controlling / Supervisory Officers of CTPs/Traffic Regions i.e. CTOs/SPs will identify the hard and soft duty areas within their jurisdiction. In order to ensure timely rotation between hard and soft field/operational duties amongst the under command equally, the shuffling between hard and soft post areas within the district, therefore, will be rotated after every 3 months. iv. The rotation between hard and soft posts within one Region will be carried out after every one (01) year for equal sharing of hardships of hard areas. 3. Officers / Officials holding the following posts, in Traffic Regions/CTPs

will be shifted after the completion of period mentioned against each. Those who have already completed the said tenure at one assignment will not be posted back to the same post again till completion of two years in the field or on general duty. However, upon receipt of complaint, enquiry will invariably be held and after having found guilty of the charges, the defaulter official will immediately be removed from the post and departmental proceedings will be initiated under PEEDA Act 2006. He will be permanently debarred for further posting against those posts in case the charges are established against the officer/official as reported against:

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i. Licensing Branch a. b. c. d. ii. a. b. c. d. 4. Inspector Licensing. Licensing Clerk/Naib Licensing Clerk Computer Operators in License Branch Learner Licensing Clerk/Naib Learner Licensing Clerk Moharrir/Naib Moharrir Challan Clerk/Naib Challan Clerk Summary Clerk Diary Clerk 1 year 1 year 3 months 1 year 6 1 3 3 months year months months

Other posts

However, the following posts will only be shifted on complaint: i. Reader/Naib Reader with DSsP/SPs ii. OSI/Naib OSI iii. Uniform Godown Clerk iv. MTO/Naib MTO These instructions are issued for strict compliance.
Issued vide this office No.9420/EA-I, dated 30.04.2012

5.

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SOP 6(i)/2012
ADDENDUM
STANDING OPERATING PROCEDURE (SOP) REGARDING TRANSFER/POSTING WITHIN CTPS/TRAFFIC REGIONS IN PUNJAB
In continuation to this office SOP No.9420/EA-I, dated 30.04.2012 on the subject cited above. 2. Transfer/postings in the ranks of Constables/Driver Constables and

Head Constables have to be preferably made in districts of their domicile as per SOP. However, it has come to the notice that a large number of officials have settled in districts other than their districts of domicile. Transfer/postings as per SOP could result into undesired displacement of such officials. In order to address the issue, it has been decided that such officials will not be disturbed without seeking their preferences. You are required to provide reasons for postings of officials in districts other than domicile districts on the proforma attached. 3. In order to ensure thorough implementation of SOP, you are required

to provide lists of hard and soft areas showing dates of postings of officials as per performa attached. Moreover, registers be maintained in your office showing

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posting chart completely in accordance with SOP. However, deviations if any to SOP need to be recorded in the register with justification. 4. In view of the above, it is directed that the requisite information on

the attached proformas be furnished to this office within 07 days positively to proceed further into the matter.

Issued vide this office No.11161/EA-I, dated 21.05.2012

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SOP 6(ii)/2012
ADDITION
STANDING OPERATING PROCEDURE (SOP) REGARDING TRANSFER/POSTING IN THE TRAFFIC REGIONS IN PUNJAB
In continuation of this office SOP No.9420/EA-I, dated 30.04.2012 and subsequent addendum issued vide No. 11161/EA-I dated 21.05.2012 on the subject cited above. 2. It has come to the notice that instructions contained in the SOP are

not being practised in true spirit for the purpose of transfer/posting of the Police personnel on field duty as well as on the staff in offices. 3. It is informed that SOPs are guiding tools to facilitate the

officers/officials to perform their duties efficiently in a professional manner to meet the required standards. Despite crystal clear instructions regarding the posts as well as duration of tenures which have been given in the SOP. Confusion appears to have been created all around the manner these instructions are being implemented. 4. It has been observed with great concern that Officers/Officials are

being transferred from one place to another without understanding the spirit of the

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SOP. In order to stem confusion, revised instructions are being issued in addition to the previous instructions of the SOP. i. Reshuffling of upper subordinates within regions should only take place when complaints of corruption, high handedness and misconduct are made. Tenure of posting of DEO be extended to 06 months instead of 03 months. Unnecessary transfer/posting of officers/officials on massive scale be avoided. Unwilling as well as medically unfit Officers/Officials be recommended for repatriation to their parent Districts. Rotation between hard and soft duties must take place within the districts only not outside districts.

ii. iii. iv. v. 5.

Compliance into the matter be done accordingly.

Issued vide this office No.29657-69 /EA-I, dated 20.09.2012

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SOP 7/2012
EXTRA DEPARTMENTAL PRESSURE/INFLUENCE.

It has been viewed with deep concern that some officials are putting extra departmental pressure to get undue favour regarding transfer/posting, leave etc. In this connection, it is brought into the notice of all concerned that record of all those who exert extra departmental pressure/influence on their respective supervisory officers for securing undue favour would be compiled in future. 2. Moreover, constant requests of the young Traffic Wardens are being

received for shuffling them from filed to soft posts like vigilance, office etc. The applications are also pouring in for granting them long leaves for higher studies. This reflects lukewarm interest on the part of the Traffic Wardens in the discharge of their duties. 3. Traffic management requires young, devoted and energetic officers

for managing traffic efficiency for convenience of the road users. In this regard, it is further reiterated that anything short of excellence, devotion and hard work will not be accepted. It is high time that all those who have the habit of indulging in

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exerting undue pressure/extra departmental influence should be dealt by invoking departmental proceedings. 4. Moreover, in future, names of those involved in such practices would

be published on monthly for taking appropriate departmental action against them. 5. These instructions be adhered in true letter & spirit.

Issued vide this office No.9915-28 /EA-I, dated 07.05.2012

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SOP 8/2012
TRANSFER/POSTING/ADJUSTMENT.
It has been viewed with concern that the officers/officials, serving under your administrative control, are submitting applications for their transfer/posting to and from Traffic Punjab directly to the Traffic Hqrs. Punjab, without being forwarded by their respective Supervisory Officers. This practice is against the norms of discipline and warrants disciplinary action against them. Similarly, applications for transfer/posting from one CTP/Traffic Region to another are also pouring in without any forwarding letter by their respective authorities. Besides, the requests of officers/officials for adjustment in Traffic Regions, on promotion from the existing rank to the higher one, are also being simply forwarded by their respective Supervisory Officers without making specific recommendations about their adjustment. 3. In this regard, it has been decided that no directly submitted

application for transfer/posting or adjustment to higher rank shall be entertained by the Traffic Hqrs. Punjab. Therefore, the officers/officials serving under your administrative control may be informed accordingly.

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4. All CTOs/SPs, Traffic Regions in Punjab are also hereby directed not

to simply forward any kind of transfer/posting or adjustment application to this office unless and until specific recommendations are given on such requests. 5. These instructions be adhered in letter & spirit.

Issued vide this office No.9929-42 /EA-I, dated 07.05.2012

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SOP 10/2012
SUSPENSION/CLOSING.
It has been observed with deep concern that the officers/officials are being placed under suspension and closed to Traffic Hqrs. Punjab without conducting preliminary enquiry on the charges leveled against them. 2. This practice badly hampers performance of the Traffic Police because it is already facing acute shortage of staff in all ranks. It is, therefore, directed that in future suspension/closing of officers/officials to Traffic Hqrs. Punjab Lines be done when there exists apprehensions that the defaulter official could influence enquiry proceedings either by exerting pressure or pressurizing the witnesses during the enquiry/proceedings. 3. Moreover, the enquiry proceedings must get completed within the stipulated period as prescribed in PEEDA Act 2006 or as the time limit fixed by the competent authority.
Issued vide this office No.10876 /EA-I, dated 15.05.2012

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SOP 11/2012
INTIMATION REGARDING OFFICERS/OFFICIALS WHO VISIT TRAFFIC HQRS. PUNJAB WITHOUT REASON AND WITHOUT PRIOR PERMISSION.
It is noted with concern that some officers/officials, posted in CTPs/Traffic Regions in Punjab, do visit Traffic Hqrs. Punjab without reasons and that too without prior permission from this office. 2. In view of the above, it is directed that all the officers/officials, presently serving under your administrative control, be informed not to attend the Traffic Hqrs. Punjab unless they are called by this office. However, if they have some official/domestic problem and want to appear before the authorities at Traffic Hqrs. Punjab in their OR, they need to get prior permission from their supervisory officer. Daily 01 hour is earmarked for OR from 10:30 to 11:30 AM to hear their petitions by the Addl: IGP, Traffic Punjab. 3. These instructions be complied in letter and spirit. The violators of these instructions, however, will be dealt with departmentally.
Issued vide this office No.10883-96 /EA-I, dated 15.05.2012

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SOP 12/2012
INSTRUCTIONS FOR FINANCIAL MANAGEMENT.
Salary All salaries (pay & allowances) will be drawn and disbursed through their respective bank accounts. In any case no salary will be drawn/disbursed manually. This practice is stopped forthwith. Economy measures may be adopted. Different kind of letters of same address will be sent in one envelop to save postage expenditure. Urgent nature letters / Dak shall be sent through FAX.

A03201-Postage & Telegraph

A03202-Telephone Charges A special care will be taken while working out the budget of telephone. All telephone operators will be responsible to maintain proper record of all ongoing calls (Telephone/Fax) in a register. Unnecessary ongoing calls will be discouraged. Telephone/Fax operator will submit daily statement of calls/faxed documents to the concerned incharge. The officer/branch incharge will only forward the documents/papers of important nature. Prior to pay telephone bills, it will be ensured that all calls are made in official capacity. In case of private calls, their amount will be recovered and deposited into Govt. treasury. In case of arrears/surcharge in the bill, it will be immediately reconcile with the concerned department. In case of non availability of funds immediately make demand with full justification to the Traffic HQrs. Punjab. A special care will be taken while working out the budget of electricity. One official be deputed to maintain a register/proper record of electricity meter reading/units. Before paying the electricity bills, units must check and reconcile with the register so maintained. Unnecessary use of AC and other Electric Appliances will be avoided. All unauthorized connections to be immediately disconnect. AC should only be used where authorized.

A03303-Electricity Charges

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A03304-Hot & Cold Charges A special care will be taken while working out the budget requirement. Register should be properly maintained. Unnecessary use of Hot & Cold items (coal & ice) will be avoided. In case of non availability of official building, it will be preferred to move a request to the concern District Police Officer with full justifications for provision of the office building in Police Lines and or in the office of the DPO. Barracks inside the Police Lines are the best sites for offices purely use for internal administration rather than rented buildings. If rented buildings are essentially required, it will be worked out how much square foot space required for each person and accordingly the size of the building to be hired on rent be worked out. Whether the selected building area (covered/open) is sufficient according to the staff/persons strength. The rent of the building should be justified with the present condition of the building. How many connections are installed in building i.e. Electricity, Water, Sui Gas etc. Whether the monthly rent is justified with the assessment of Excise & Taxation department. Rental offices must not be renovated. However, the land lord may be asked to get it done and should be made part of the contract. Only the transfer TA grant is admissible. To avoid the bogus TA bills. Transfer TA bill will be prepared carefully/according to the TA Rules. The journey/distance and rates of fare/luggage etc will be made as per formula. Family members will be mentioned in the TA bills with their respective ages. All unauthorized vehicles/motorcycles should be closed immediately. Ceiling of POL for Admin vehicles and Mobile vehicles should be fixed separately as per IGPs standing order No.20. The ceiling should be fixed carefully taking in mind the economy measures. All original movements should be recorded in the Log Books and making of fake entries should be discouraged. Any violation of these instructions will lead to departmental action against the responsible official. The Goshwara regarding original consumption, meter average per kilometer and other expenditures should be recorded in the Log Books at the closing of every month.

A03402-Rent for Office Building

A03805-Travelling Allowance

A03807-POL Charges

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A03901-Stationery List out demand of all stationery articles as per requirement. Demand of stationery should be worked out carefully keeping in mind the last three years consumption in one time at the start of new financial year as per allotment. Avoid to work out the demand of unnecessary stationery items. Purchase of stationery should be made strictly in accordance with the PPRA Rules and Delegation of Financial Powers Rules. The paper should be used in both sides. Economy measures should be adopted in use of stationery articles. Newspaper is authorized to gazetted officers. Newspaper should be purchased as per the limit imposed through IGPs order No.191-93/C-V, dated 04.01.2012. Register should be maintained. Raddi of newspaper must be auctioned as per rules and the amount must be deposited in the Govt. Treasury.

A03905-Newspapers

A03906-Uniform & Protective Clothing A special care will be taken while working out the budget requirement. Unnecessary purchase of uniform material must be avoided. Proper distribution register as per life span of uniform articles should be maintained. Stitching of uniform must be in accordance with the rates approved by the CPO. Distribution of uniform should be done carefully. A special care will be taken while working out the budget requirement. A tender must be short and concise specifying the exact specifications of the articles to be purchased. All advertisement should be published in appropriate manner. Advertisement should be published as per PPRA rules. A special care will be taken while working out the budget requirement. Proper register should be maintained for the purpose. Avoid unnecessary purchases. Purchase should be made in good quality as per specifications at the lowest prices. Demand of pre-printed card should be justified.

A03907-Advertising & Publicity

A03970-047-Material for Computerized Driving License

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Pre-printed cards should be purchased according to the competency and cases for beyond the competency should be referred to this Headquarters.

A13001-Repair of Transport On receipt of request for repair of transport, first of all it will be inquired whether the repair work required is due to fair wear & tear or otherwise. If it is due to fair wear & tear on completion of its normal life span. The following steps be taken: In case of normal repair, technical committee makes its estimation and put up before the competent authority for approval. On approval of competent authority its repair/replacement work will be undertaken. MTO and a GO concerned should personally visit the workshop where the vehicles are being repaired. The survey committee will make sure that the parts replaced are genuine and good quality as per specifications mentioned in the estimates/tenders. After examination above by the survey committee, its bill for drawing / disbursement etc will be processed. Repair/replacement record will be maintained in their respective Log Books and History Sheets properly. A special care will be taken while working out the budget requirement. History sheets and register of Machinery must be maintained. Unnecessary repairs should be avoided. Repair should be made after collecting quotations by Registered/GST paid firms in lowest prices. A special care will be taken while working out the budget requirement. Proper repair register must be maintained. Unnecessary repair should be avoided. Only specific repair made, if something not in a good condition must be highlighted prior to repair. Repair should be made after collecting quotations from the Registered/GST paid firms in good quality genuine parts at lowest rates. Budget should be carefully worked out and avoid unnecessary and unjustified demands. The expenditure will be made kept in mind the budget allocations. Best efforts will be made to keep expenditure within the limitation of allotted budget.

A13101-Machinery & Equipment

A13303-Furniture & Fixture

GENERAL INSTRUCTIONS

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In case, pill up of major shortfall in budget, cases move to Traffic HQrs. Punjab with full justification indicating amount of bill and date of pendency with reasons of pendency for further necessary action. Purchase of luxury and novel items are strictly prohibited. PPRA Rules and Delegation of Financial Powers Rules will be strictly observed. In case of the amount of bill is beyond the competency of the DPO/RPO, the splitting up of bills must be avoided. The same be moved to higher authority immediately for sanction with full justification and supporting documents. It will be ensured that budget closing should be completed up to 31.05.2012 of the every financial year to avoid any panic.

Issued vide this office No.10164-13 /Acctt, dated 15.05.2012

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SOP 13/2012
CONSTITUTION OF COMMITTEES.
Please refer to the above-noted subject. 2. The Addl: Inspector General of Police, Traffic Punjab, Lahore, has

desired that (03) three committees be formed in every District/Regional Traffic Officer, depending upon the availability of officers of various required ranks: i) TENDER / PURCHASE COMMITTEE Tender procedure should be done as per PPRA Rules. Demand will be worked out on the average of last 03 years, consumption. Will responsible to check the all documents i.e. Call Deposit/earnest money and other demanded documents in the terms & conditions of the Tender. Will responsible to follow all PPRA Rues and Delegation of Financial Powers Rules in purchase of required store/articles. All bids to be opened and signed in presence of all the bidders or authorized representative of the firms.

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Will strictly observed all codal/procedural formalities and scrutiny whether the firms are Income Tax paid and GST registered and fulfills other related conditions. Will responsible to advertise the required store articles to be purchased with their complete specifications as per the tender documents.
TECHNICAL EVALUATION COMMITTEE

ii)

iii)

Will scrutinize all the relevant documents and samples of the firms. Will evaluate and confirm that samples of the articles to be purchased, provided by the firms are as per specifications. Will check the samples of parts/component submitted by the firms are genuine as per specifications. Will get checked samples from laboratory approved for the purpose, if required.
INSPECTION/SURVEY COMMITTEE

The committee will follow all PPRA Rules. Will be responsible to check the stock which will be received from successful bidder that all the store items are as per quantity/quality, approved sample and specifications. Will check the parts/components of vehicles and machinery & equipments are genuine and best quality as per specifications. Will check the repair work done by the contractor is as per requirement is satisfactory. Will responsible to check the construction/repair work of building done by the contractor is as per requirement and within the stipulated period. Will responsible to check for rented buildings that the rent of the building is as per the Assessment Certificate of Property Tax Department. Area of building (covered/open) and rooms/stories of the building are as per agreement with the owner of building are correct for payment of monthly rent.

3.

Furthermore, each committee should be headed by a GO, member

(Inspector) and the concerned branch head/store Incharge as member: a. b. c. d. 4. DSP/ASP OS/Assistant Lines Officer Store Incharge Chairman Member-I Member-II Member-III

The recommendation of the committees should be forwarded to the

competent authority for its approval within stipulated period. 5. The above directions should be complied with in letter and spirit under

intimation to this office.

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Issued vide this office No.10738-50 /Nazar, dated 15.05.2012

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SOP 14/2012
STANDING OPERATING PROCEDURE (SOP) REGARDING TRANSFER/POSTING WITHIN CTPS/TRAFFIC REGIONS IN PUNJAB OF OFFICERS/OFFICIALS FACING DEPARTMENTAL PROCEEDINGS.
Generally, it has been noticed that many officers/officials, who are facing departmental proceedings, are being transferred/posted within the regions/districts by their respective CTOs/SPs Traffic Regions. Moreover, delinquent officers/officials also try to get themselves transferred/posted from one Traffic Region to another through political or extra departmental pressure. This practice not only seriously hampers Traffic Management but also becomes a cause of embarrassment for the senior officers. 2. In order to streamline the system, it is pointed out that mere transfer

is no answer to any misconduct. If someone commits misconduct or display inefficiency, departmental action has to be initiated against the delinquent officer/official. However, officers/officials, who after departmental action are found incorrigible, may be recommended for repatriation to their parent regions/districts. 3. These instructions may be complied with in letter & spirit.

Issued vide this office No.11160 /EA-I, dated 21.05.2012

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SOP 15/2012
STANDING OPERATING PROCEDURE REGARDING INITIATION/COMPLETION OF DEPARTMENTAL PROCEEDINGS.
It has been observed that the enquiry proceedings are not being completed within the stipulated period. Unnecessary delay in the finalization of enquiry badly affects discipline of the force. Not only it prevents dispensation of justice to the delinquents rather provides them an opportunity to go scot free. In

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order to enquire timely completion of departmental proceeding, following method/procedure has to be followed: 2. i. ii. On receipt of complaint, following procedure will be followed: Preliminary enquiry will be initiated to find out the truth. If someone is found guilty and charges against him are not of grave nature then show cause notice will be issued as provided under section 7 of PEEDA Act 2006. On receipt of reply, the same may be disposed of accordingly. Any employee against whom action is proposed to be initiated under section 6 of PEEDA Act, may be placed under suspension for period of 90 days. However, the continuation, of the period of suspension shall require the prior approval of the competent authority for each period of suspension. Suspension may only be exercised in a case where there is a strong apprehension that the defaulter official would exert/likely to exert extra departmental pressure and may influence the witness in his favour. In case, allegations are of grave nature or of moral turpitude, a regular enquiry will be held in accordance with relevant sections of PEEDA Act 2006. Charge sheet will be issued by the competent authority by appointing an Enquiry Officer senior in rank to that of the accused officer/official. The enquiry committee/enquiry officer will complete the whole process within stipulated period as provided in PEEDA Act 2006 or fixed by the competent authority, and will submit final report to the authority concerned. On receipt of final report of the enquiry, final show cause notice containing the allegations will be served upon the accused for submission of the reply within stipulated period i.e. 07 days. Thereafter, on receipt of the reply, OR will be held and matter will be disposed off in the light of final report as well as relevant record accordingly. As per provision under Section 05 of PEEDA Act 2006, no opportunity of show cause or personal hearing shall be given and orders will be announced against the employee on account of his involvement in anti state subversive activities etc. In case of regular enquiry, if the proceedings are not completed within stipulated period, the enquiry officer/committee dealing with the disciplinary proceedings may apply for extension in period to the competent authority who may extend the same in accordance with under section 10 of PEEDA Act 2006. The opportunity of cross examination will be given to the accused

iii.

iv.

v.

vi.

vii.

3.

officer/official to meet the ends of justice.

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4. The format given below will guide you in writing the enquiry report as

per the columns given:

Sr. No.

Name, rank No. of the accused officer/officials

Brief facts of the SCN/enquiry/charge sheet

Statement of the PWs/DWs

Brief facts of findings/conclusion

Remarks

5.

All concerned are directed to implement the instructions in

letter and spirit.

Issued vide this office No.11614-21 /PS, dated 24.05.2012

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SOP17/2012
STANDING OPERATING PROCEDURE FOR FAX OPERATORS
Following guidelines should be adopted by Fax Operators:i. ii. iii.

The Telephone Operator shall be responsible for operating Fax Machine. In case of absence of Telephone Operator, the 2nd nominated responsible official will work in his place. The Operator shall be responsible to maintain proper record of repair/maintenance of Fax Machine. On receiving a fax, the Operator will deliver/hand over the same to the quarter concerned immediately and obtain proper receipt on a register prepared for the purpose. The Office/ Branch Incharge will sign a slip mentioning the names of recipient and forward to it the Fax Operator. The Office/ Branch Incharge will only forward the documents/papers of important nature for transmitting fax. Whenever the documents are faxed, the operator is responsible to confirm that the documents/papers have been received by the addressee /quarter concerned and maintain proper record. The Operator shall submit daily statement of faxed documents to the concerned Incharge. The Operator will ensure that the Fax Machine will only be used for transmitting documents through fax. The Operator will ensure that no private call on mobile/landline number will be made from fax. Strict disciplinary action will be initiated in case of violation

iv.

v. vi.

vii.

viii. ix.

x.

2.

to the above instructions.

Issued vide this office No.13862/ Nazar, dated 06.06.2012

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SOP18/2012
STANDING OPERATING PROCEDURE REGARDING CONSUMPTION OF PHOTOCOPIER MACHINES
Photocopier machines have been installed in various offices of Traffic HQrs, Punjab. Due to mishandling, improper maintenance and lack of periodical inspection of the said machines, these have often been found out of order, which creates a lot of inconvenience in the smooth functioning of official business. In view of the above, the following SOP is notified to be strictly followed while handling these machines:i. ii. iii. Training shall be imparted to at least two officials of BS-05 in all the offices of Traffic Police for operating photocopier machines. The trained officials shall be deputed to look after and operate the photocopier machines. The officials deputed as photocopier machine operator be directed to maintain a log book for the machine and update data entry on daily basis. The toner and developer of the machine must be changed keeping in view the recommendations of the manufacturer. Unauthorized use of the machine be stopped strictly forthwith. In case of any damage /malfunctioning of the machine, the photocopier machine operators will be held responsible and rectification of the fault in the machine will be carried out on their expenses. Strict disciplinary action will be initiated against the officers/officials who indulge in unauthorized use and improper wear & tear of the machine. Senior supervisory officer of each branch should arrange periodical inspection of each machine of his branch. All the concerned officials are hereby directed to comply with the above instructions with immediate effect. Strict disciplinary action will be initiated in case of violation

iv. v. vi.

vii.

viii. ix. 2.

to the above instructions.

Issued vide this office No.13863/ Nazar, dated 06.06.2012

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SOP20/2012
FINANCIAL MANAGEMENT
On perusal of demand of funds and other correspondence on financial matters received from your offices, the competent authority has directed to give special attention to the following points so as to minimize the audit observations as well as streamline the financial management in Traffic Police Punjab: Un-justified demands of funds. Violation of PPRA Rules, purchases made at higher rates like Pre-Printed Driving License Cards by CTO, Rawalpindi (Certificate from the contractor not taken that prices quoted are not in excess than the prices quoted in other department/offices of the same nature of items). Violation of rules for maintaining of Cash Book, non-entering of expenditure in Cash Book. Violation of Rules for disbursement of payments to the

contractors/consignees through cash instead of crossed cheques. All small/large payments should be made through crossed cheques. Violation of PPRA Rules by splitting up of expenditure due to nondetermined annual requirements. Violation of PPRA Rules for non-floating advertisement for procurements of over hundred thousand rupees and up to the limit of two million at PPRA website. Un-authorized use of Government vehicles. Ceiling of POL fixed by the CPO may be observed strictly. Un-justified making of repair/replacement of parts of machinery/Govt. vehicles. Violation of rules/instructions for purchasing tyres/tubes and batteries without obtaining of NAC/NOC from the SSP/MT, Punjab.

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Economy measures for consumption of Sui Gas, Water and Electricity may be adopted and unauthorized connections be removed immediately. Purchase of luxury and novel items i.e. tissue paper, air freshener, sofa set and others are strictly prohibited, purchase of unnecessary other items be stopped forthwith. All purchases/repairs should be as per PPRA Rules through evaluation, purchase/repair, and inspection/survey committees. Any violation of the rules will be dealt seriously and action will be initiated against the responsible. Manual drawl of salary should be stopped forthwith. Disbursement of salary be made through to their bank accounts. Dead Stock Register of Transport, Machinery & Equipment should be maintained properly. Sales Tax paid to the firms should be confirmed from the Sales Tax Department on each month. A letter to confirm/verification of the Sales Tax paid invoices should be written to the Sales Tax Department. History Sheet/Log Books should be prepared on priority basis and repair/replacement of parts entries should be made on due dates. The above mentioned instructions/points have also been explained in detailed during the Crime Meeting held at Traffic HQrs. Punjab on 10.07.2012 In future Internal Audit of all Traffic Offices will be carried out by special audit teams from Traffic HQrs. Punjab and if any discrepancy/violation of rules is found, strict disciplinary action will be taken against the responsible Accountant as well as DDO.

Issued vide this office No.18200-12/Acctt, dated 12.07.2012

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SOP24/2012
INSTRUCTIONS REGARDING TRANSFER/POSTING OF EXECUTIVE STAFF IN THE TRAFFIC OFFICES.
It has been observed with grave concern that a number of Traffic Wardens as well as Executive Police Personnel, presently serving in Traffic Punjab, are approaching for their transfer/posting against the posts of Ministerial Staff despite the fact that the Executive Staff have not been recruited for the said purpose, therefore, they are not fully skilled/trained to deal with the clerical jobs. Besides, having been dual option with regard to their posting in the field as well as in the offices, such executive personnel do not take due interest in the discharge of official duties and avoid to share responsibilities. Therefore, they show carelessness and irresponsible attitude towards the performance of their official assignments. 2. In this regard, it should be kept in mind that the Executive Police

Personnel are recruited/trained to perform field duties on roads or specific desk jobs i.e. MTO, OSI, Lines Officer, Moharrir etc. Due to their nature of duty in field, they are benefited with extra allowances. Despite, having such facilities, they try to get soft postings/official assignments against the posts which are sanctioned/meant only for Clerical Staff, especially in the presence of SOPs with regard to duration of period for posting of Executive Staff in hard and soft areas. Mostly, such officials exert undue pressure and cause embarrassment for the authorities which ultimately results in shortage of field staff. Furthermore, due to this wrong practice field traffic authorities have to face great difficulties to carry on traffic management in their areas of jurisdiction especially during emergencies as well as VVIP movements. 3. In view of the above, in order to control the aforesaid contradictory

practice, the request for postings of Executive Police Personnel against the clerical coursework in the office branches would be discouraged conscientiously. However, if any official from executive cadre wants to perform duty in the office against any post of ministerial/clerical staff then he should apply for fresh appointment against the post of ministerial cadre suited him as and when the vacancies are advertised/published in the Daily newspapers by the department, under relevant rules. These instructions be adhered to in true letter & spirit.

Issued vide this office No.17068/EA-I, dated 26.06.2012

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SOP27/2012
SOP FOR HIRING OF OFFICIAL RENTAL BUILDINGS FOR TRAFFIC REGIONS IN PUNJAB.
The competent authority has desired to steam line the issue of hiring of Rental Office Building for Traffic Regions in Punjab. The following instructions must be kept in mind before hiring a rental office building. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Attested copy of Registry/ownership of the building being hired should be obtained. Monthly rent of the building has to be reasonable commensurating with market rates. Attested copy of agreement of deed with the owner of the building should be provided to Traffic HQrs. Punjab. Assessment certificate should be obtained from the Excise & Taxation Department. Authorization of space per person in square feet fixed by the Building Department to justify the area of the building. Main covered area of the building and space for passage. Number of rooms/stories in the building. Detail of the rooms/branches/stores in the building. Number of utility connections installed in the building i.e. Electricity, Water, Sui Gas etc. Agreement should be made with the owner of building as per terms and conditions given by the civil courts and also in the PPRA Rules. Certificate by the Provincial Building Department regarding non availability of the Govt. building. The building should be sufficiently airy, bright and environmental friendly. Attested copies of all above documents should be provided to the Traffic HQrs. Punjab. These instructions may be followed in letter and spirit.
Issued vide this office No.28979-86/Acctt, dated 13.09.2012

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SOP28/2012
STANDING OPERATING PROCEDURE REGARDING FAXING OF INFORMATION. (SOP)

It has been observed with grave concern that all kinds of letters both time limit as well as ordinary are being faxed to Traffic Hqrs. by all the Traffic Regions of Punjab. This practice of undue faxing keeps all the fax machines installed in the offices engaged. Resultantly, time limit and important letters find hard to reach the Traffic Hqrs. Faxing of letters of ordinary nature not only cause loss of stationery but also keeps the operating staff very busy. 2. Moreover, unwanted faxing materials happen to burden the competent authorities as they have to peruse the faxed materials for passing of necessary orders. 3. It is, therefore, directed that the practice of faxing ordinary letters should be stopped forthwith. However, time limit and important letters as well as information sought on urgent basis by the Traffic Hqrs: should continue to be faxed as earlier. All the field officers have to ensure that the information faxed should contain all essential annexures and folders required to be attached with the information faxed. 4. spirit. These instructions be taken seriously and implemented in letter &
Issued vide this office No.29992-95/EA-IV, dated 25.09.2012

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SOP29/2012
OBSERVANCE OF THE POL LIMITS
The competent authority has directed that all the Traffic Punjab Staff Officer and other officers / officials of Traffic Regions in Punjab may strictly observe the POL limits mentioned below: Sr. # Designation/Cadre POL Ceiling Approved by the Addl. IGP/Traffic Punjab Per Vehicle/Per Month 1 2 4 Addl. IGP, Traffic DIG operational SSP/SP operational (Traffic Regions) As actual a. 1st vehicle (500 Ltr) b. 2nd vehicle (350 Ltr) Regional Offices of a. 5-Distts. (550 Ltr) b. 4-Distts. (500 Ltr) c. 3-Distts. (450 Ltr)

26
5 6 SSP staff duty DSP operational a. 1st vehicle (400 Ltr) b. 2nd vehicle (300 Ltr) Districts of a. 5-Tehsils (350 Ltr) b. 4-Tehsils (300 Ltr) c. 3-Tehsils (250 Ltr) 250 Ltr 200 Ltr

7 8

DSP/ASP staff duty Inspector (sector Incharge)

9 10

ADs/Supdt. and others Heavy Transport/ Troops carrier/ Mobile Canteen

175 Ltr (Actual as & when required for duty) i. Troop carrier Bus/Truck ii. Mobile Canteen i. Honda 125 CC (30 Ltr) ii. Honda 250 CC (60 Ltr) iii. Honda 750 CC (90 Ltr) (Actual as and when required for duty) a. Within station 1/3rd of 1st vehicle. b. Out station actual consumption of 1st vehicle.

11 12 13

Motor Cycles Admin duty Escort duty

Note:

On introduction of MMPIs/MCPOs when highways would be manned,

a separate allocation of POL consumption will be worked out for them and would be incorporated in this order through necessary amendment. Escort a) b) Regions A. B. C. Category = 5/6 Distts. Category = 4/5 Distts. Category = 3/4 Distts. ------Within Station 1/3rd of 1st vehicle. Out station actual consumption of 1st vehicle. Districts A. Category = 4/5 Tehsils. B. Category = 3/4 Tehsils. C. Category = 03 Tehsils.

Issued vide this office No.32730/Acctt:, dated 24.10.2012

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SOP30/2012
STANDING OPERATING PROCEDURE REGARDING SUBMISSION OF WELFARE CASES FOR TRAFFIC REGIONS IN PUNJAB.
The competent authority has desired to streamline the procedure for submitting cases of the Welfare Fund for Traffic Regions in Punjab so that the cases could be finalized without any delay. The cases of Welfare fund i.e. Maintenance Allowance, Dowry Charges, Funeral Charges/Immediate Relief, Financial Assistance, Re-imbursement of Medical Charges and Last Month Pay Salary may be sent to this office duly completed in al respect as per detail below on fortnightly basis by 1st and 15th of every month so that these could be finalized on priority basis at Traffic Hqrs. in fortnightly welfare committee meetings. Therefore, following instructions be adhered to before sending the said cases: I. DOCUMENTS REQUIRED FOR MAINTENANCE ALLOWANCE: 1. 2. 3. 4. 5. 6. 7. 8. 9. Application of the claimant be obtained. Attested copy of CNIC of claimant be attached. Ist claim certificate of the Maintenance Allowance forwarded be prepared by the competent authority must be attached. Certificate being a regular member of the Punjab Police Welfare Fund be forwarded by the competent authority. Attested copy of struck off order be provided. Attested copy of pension book be provided. No second marriage claimant/widow. certificate be obtained from the

Complete list of family members along with names, ages and marital status be attached. Recommendation Roll on prescribed proforma be prepared through Regional Welfare Committee bearing recommendation of the competent authority/DDO. A comprehensive polices report regarding moveable/immovable property indicating her financial position whether or not she deserves for facility of the Maintenance Allowance duly attested by the G.O. be provided by the claimant. Attested copies of all above documents be provided to the Traffic Hqrs. Punjab.

10.

11.

28
II. DOCUMENTS REQUIRED FOR MAINTENANCE ALLOWANCE: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Original application of the claimant be attached. Local police verification report duly attested by Gazetted Officer be attached. Complete list of family members along with names, ages and marital status be attached duly attested by the Gazetted officer be attached. Committee report on prescribed proforma approved by the Regional Welfare Committee be attached. Original Nikah Nama be attached. Attested copy of computerized pay slip. Certificate regarding entry made in Service Roll. 1st Claim Certificate how many charges have already been claimed. If yes, claimed (cheque No. & date or year of claim receive intimated). Attested copy of CNIC of bride and applicant be attached. Attested copy of Pension Book (in case of retired/deceased) be attached.

III. DOCUMENTS REQUIRED FOR FINANCIAL ASSISTANCE TO THE FAMILIES OF THE DECEASED WHO DIED DURING SERVICE. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Application in original of the claimant. Attested copy of CNIC of the claimant and deceased be attached. Local Police Verification Report duly attested by Gazetted Officer be attached. Attested copy of no marriage certificate (affidavit) be attached. Attested copy of Death Certificate be attached. Complete list of family members along with names, ages and marital status be attached. Copy of order of struck off the name from the list. Attested copy of pay slip. (LPC) be attached. Recommendation Roll approved by the Welfare committee be attached. Succession Certificate.

29
IV. DOCUMENTS RELIEF. REQUIRED FOR FUNERAL CHARGES/IMMEDIATE

1. 2. 3. 4. 5. 6. 7.
V.

Original application of the claimant. Attested copy of CNIC of the deceased. Attested copy of order of struck off the name of deceased from the list be attached. Attested copy of death certificate be attached. Attested copy of death certificate be attached. Attested copy of computerized pay slip or original LPC be attached. Committee report approved by the Welfare Committee be attached.
DOCUMENTS REQUIRED FOR RE-IMBURSEMENT OF MEDICAL CHARGES.

1. 2. 3. 4. 5. 6. 7. 8.
VI.

Original application of the claimant. Attested copy of CNIC of claimant be attached. Prescribed proforma regarding Medical Charges. Original verification certificate of Hospital be attached. Original NAC duly countersignature by the Medical Superintendent. Original prescription. Original Bill. Test reports.
DOCUMENTS REQUIRED FOR THE GRANT OF ONE MONTH SALARY ON RETIREMENT.

1. Original application of the claimant be attached. 2. Attested copy of retirement order. 3. Attested copy of CNIC of the claimant be attached. 4. Attested copy of Last Pay Certificate. 5. A certificate regarding deduction towards welfare fund along with attested copy of computerized pay slip. 6. Attested copy of Service Book. 7. Recommendation Roll approved by the Welfare Committee be attached.
These instructions must be followed in letter and spirit.

Issued vide this office No.33500/Acctt, dated 05.11.2012

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SOP31/2012
REGARDING DEMARCATION OF LAND FOR THE CONSTRUCTION OF NEW OFFICE BUILDINGS FOR TRAFFIC REGIONS IN PUNJAB.
The competent authority has desired to stream line the matter for demarcation of land for the construction of new office buildings for the Traffic Offices in Punjab. Following instructions must be kept in mind as guidance for the said purpose: 1. i. Work out total land for office building as per the following requirements:Office building required for the sanctioned strength as per authorization of space for employees (officials) in square feet fixed by the Building Department including covered area and space for passages/services etc.

ii. Main Traffic Lines including barracks, Main hall. iii. Dining hall, kitchen store, iv. Stores for clothing, Miscellaneous, M. T. and Kote etc. v. M. T. Park & service station. vi. Space required for a standard driving test track. 2. 3. 4. 5. 6. Identification of piece of Govt. land as per above requirement. Complete particulars required size/area and status of availability of the identified land etc be intimated. Constructed/covered area (if already available) be mentioned. To whom it belongs and method of transfer be intimated. Once, the land is available then the following steps be taken:i. Preparation of rough design and details of facilities required should be intimated. ii. Approval of 03 uniform designs as A, B & C categories depending upon the strength of the Traffic District/Region be obtained. iii. Estimates for its construction be prepared through building department and got approved from the competent authority. iv. Funds be arranged through ADP schemes. v. Administrative approval of the scheme be obtained. vi. Enhancement if required in the scheme already approved. These instructions may be followed in letter and spirit.

Issued vide this office No.34779-87/Acctt, dated 21.11.2012

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31

SOP32/2012
REGARDING ENTRY OF HEAVY TRANSPORT VEHICLES IN THE CITY/URBAN AREAS.
Un-regulated entry of heavy traffic vehicles (HTVs) in the city/urban areas is causing traffic congestions inconvenience to the road users as well as one of the causes of road accident in urban areas. Entry of heavy transport vehicles (HTVs) in the densely populated city/urban areas requires adoption of proper strategy by which heavy transport vehicles be regulated and managed properly so as to reduce congestion and accidents. 2. In this regard, the following instructions for entry of Heavy Transport

in city/urban areas be strictly followed: i. Hold meetings with all stakeholders to fix entry timings of heavy transport vehicles (HTVs) in city/urban areas and in this regard proper notification be got issued from the respective competent authority i.e. DCO or DRTA. No go/prohibited areas for lying of HTVs as well as animal drawn vehicles be notified. Entry in prohibited area should only be allowed after special permission from the competent authority. Maximum laden weight of HTVs entering city/urban areas be fixed and included in the notification as well. Necessary information/sign boards be erected at the entry points of city/urban areas on which entry timings of heavy transport vehicles be mentioned for guidance and information of the drivers as well as of the public. Entry of Heavy Transport Vehicles be banned in city/urban areas before the fixed notified timings. Field traffic staff be directed to enforce the HTV timings, axle load etc, in case of any violation or accident, the concerned beat/sector incharge be proceeded against departmentally. Traffic education/awareness campaigns be launched to educate good forwarding agents and HTV drivers about entry timings of HTVs, maximum permissible laden weight/axle load and methods regarding prevention of accidents etc.

ii.

iii. iv.

v. vi.

vii.

Issued vide this office No.33988/Stat, dated 12.11.2012

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SOP33/2012
REGARDING TRAFFIC CHECKING ON PROVINCIAL HIGHWAYS.
Please find enclosed and SOP regarding Traffic CheckingsEnforcement of Traffic Laws on provincial highways for prevention of road accidents. In this regard, you are directed to carry out special traffic checkings on provincial highways through joint teams comprising DRTAs, MVEs and traffic police officials. Strategy be deviced to periodically check all types of traffic plying on provincial highways particularly PSVs with regard to their fitness condition/road worthiness as well as action against over speeding, overloading, rash & negligent driving etc. in accident prone areas/points. Checking squads should be assigned areas/points for the purpose of checking as per schedule given in the SOP to ensure enforcement of law on highways and also guard against serious traffic accidents. 2. Moreover, Traffic Police and Transport Department (DRTAs & MVEs)

should put in a well coordinate and concerted effort to phase out unfit PSVs or fitted with unauthorized CNG cylinders/kits. PSVs plying without valid route permits or fitness certificates be impounded as per law and should not be released unless route permits/fitness certificates are produced. 3. As the PSVs (Buses, Wagons and Coaches etc.) operate from stands

(A, B, C & D category stands), therefore, it would be in fitness of things if the respective authorities/controlling management of these stands be requested to ensure that no PSV which is not documented by the Transport Department should be allowed to operate from any stand. 4. The results achieved by joint teams should be communicated on the

prescribed proforma given in the SOP on weekly basis (on every Tuesday) to Traffic Hqrs. Punjab for perusal and further analysis. This issues with the approval of the competent authority.

Issued vide this office No.34257-64/GA, dated 14.11.2012

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SOP36/2012
INSTRUCTIONS APPLICATION. REGARDING SUBMISSION OF LEAVE

Worthy Addl: IGP, Traffic Punjab has taken strong exception of sending leave applications from residence & home as under: 2. Highly deplorable tendency of sending application from residence/home. This shows how careful are we in observing the niceties of service. Let all should know that it is extremely bad manners and poor reflection of state of discipline including the following: i. ii. iii. iv. 3. Coming late to office Leaving office without permission of their immediate seniors Not informing their seniors regarding their whereabouts Sending leave applications from their homes/residence In case there is an emergency that has suddenly fallen upon him

occurred, erupted or situation of alike nature developed all of a sudden, then following steps will be taken: i. Fall ill and condition is serious, his family member can inform his office staff who should get further details and arrange necessary medical assistance by arranging docket, providing ambulance and sending some attendant from the staff/lines to take care of him or to assist the family. Met accident, same procedure as mentioned above is adopted with the addition to inform the Local Police/Rescue 1122 as well. Death of near relative (1st Blood Relative), the concerned official should inform the office staff and send leave application requesting the number of days off for funeral/burial and soyum rites etc. No other situation can be visualized whereby the official is

ii. iii.

4.

constrained to send application from his residence. In all other circumstances, the official should plan in advance his leave as per his requirement and get it sanctioned during office hours, otherwise it would be considered as misconduct in future. 5. spirit.
Issued vide this office No.35300-03/LO, dated 01.12.2012

Instructions be taken seriously and implemented in letter &

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SOP37/2012
ROAD SAFETY.
INTRODUCTION Road traffic injuries are a leading cause of death, killing nearly 1.3 million people annually. Approximately 90% of these deaths occur in low- and middle-income countries. Unless action is taken urgently, the number of road traffic injuries and deaths is likely to continue to rise in most regions of the world as motorization increases. Indeed, if current trends continue unabated, road traffic injuries are predicted to rise from their current position as the ninth leading cause of death to become the fifth leading cause of death by 2030. Pakistan is a developing country and facing a rapid increase in road crashes. Punjab province is an important province of Pakistan, geographically and culturally. During the year 2011, 3038 persons were killed and 5325 were injured in 5162 road crashes in Punjab Province. 2. OBJECTIVES Carry out, or procure, research into all factors affecting the safe use of public roads;
II.

I.

Promote and encourage the safe use of public roads by all classes of road users through the circulation of advice, information and knowledge gained from research; To conceive, develop and implement programmes and courses of action designed to improve road safety, these to include the carrying out of any projects or programmes intended to educate young children or others in the safe use of public roads.

III.

3.
I. II. III. IV. V. VI.

REASONS OF ROAD CRASHES Over speeding Non usage of safety gadgets i.e. seatbelt, safety helmet etc. Reckless & negligent driving Inexperienced drivers Tired/ill/ medically unfit drivers Unawareness of traffic laws

35
VII. VIII. IX.

Unfit vehicle or any technical fault in vehicle i.e. brake failure, tire burst etc. Road infrastructure. Weather conditions i.e. rainfall, storm, fog etc. 10 FACTS INDICATING THE IMPORTANCE OF ROAD SAFETY 1.3 million people are killed on the worlds roads each year: Road crashes kill more people than Malaria 50 million people are injured, many disabled as a result. 90% of these casualties occur in developing countries Annual deaths are forecast to rise to 1.9 million by 2020 It is the No.1 cause of death for young people worldwide By 2015 it will be the leading health burden for children over the age of five in developing countries The economic cost to developing countries is at least $100 billion a year Injuries place immense burdens on hospitals and health systems Road crashes are preventable TYPES OF ROAD USERS Drivers (motorized, non motorized, slow moving vehicles) Commuters Pedestrians Hand driven carts DEPARTMENTS Following departments play a key role regarding road safety in Punjab province.

4.
I. II. III. IV. V. VI. VII.

VIII. IX. X.

5.
I. II. III. IV.

6.

Sr. No. 1 2 3 4

Departments Transport Department Secretary PTA, DRTA Motor Vehicle Examiner C & W / Highways Department

Functions Transport and transportation policies, controlling and enforcement authority of road traffic, particularly transport/ public service vehicles. Route permits, route capacity, model condition, route category of PSVs, controlling authorities of transport/PSVs and as enforcement authority. Fitness certificates of commercial vehicles/challaning authority. Road construction & maintenance and other related work.

36
5 6 Traffic Engineering and Transport Planning Authority (TEPA) Development Authorities Road engineering, transport planning, signal management and traffic engineering tasks. Road development, infrastructure and maintenance etc. road capacity, redesigning, road marking/sign, furniture, traffic signals etc. Registration of vehicles, regularization of non-conformist vehicles, axle weight, seating capacity etc. Parking plazas/areas, bus stands/bays, signals and many more. Registration of traffic accident cases & investigation. Traffic control & regulation, traffic laws enforcements, issuance of driving licenses, road accidents, VIP/VVIP moments.

Excise & Taxation Department District Government District Police Traffic Police & Punjab Traffic Warden Service

8 9 10 11

Education Department Traffic Awareness program, traffic education in curriculum.

7.

ESSENTIAL ELEMENTS OF ROAD SAFETY

Implementation Issues 1. Appropriate legislation in place 2. Coordinating bodies for Road Safety 3. Training for professionals: enforcement officers, engineers and teachers in road safety techniques. 4. Improvements in driver training systems 5. Produce calendar of specific targeted activities 6. Involve communities through Road Safety Councils, including First Aid training 7. Democratic and consultative management approach, emphasizing service. 1. Excellent response standards for associated services, fire, ambulance, hazchem etc. 2. Fast medical help - "golden hour" response 3. Single number for reporting crashes 4. Public first aid training 5. Good communications to respond to emergencies 6. Incident Management Systems 1. 2. 3. 4. Improve mechanisms for funding Involve the private sector Prove business case benefits Involvement of insurance industry and other funding sources

Primary Issues Management coordination and Cooperation

Emergency Services

Funding

Enforcement

1. Appropriate legislation to target problem areas 2. Adequate equipment for the police 3. Clearly define responsibilities 4. Introduce fixed penalties nationally 5. First Aid training for officers 6. Review operational planning methods to ensure hazardous location priorities

37
Education 1. TV, radio and billboard advertising to support enforcement initiatives 2. Coordination of road safety education and inclusion in the national curriculum 3. Training of trainers in road safety issues 4. Basic resources for primary children 1. Gain public support through public awareness campaigns publicising success 2. Data led publicity campaigns 3. Keep road safety on the public agenda 4. Involve communities, especially those previously disadvantaged. 1. Accident data collection 2. Analysis of data 3. Adoption of appropriate forms (OAR) and procedures for collection 4. Institutional development for engineers 5. Safety engineering training 6. Road Audits and assessments 7. Low-cost hazardous location remediation 1. Research into local conditions, design standards and appropriate mitigation measures. 2. Definition of hazardous locations 3. Develop research programme 4. Implement priority research to improve planning and effectivity 5. Good dissemination of information collected

Public Awareness

Engineering

Evaluation

7.

STRATEGIC APPROACH FLOW CHART

38
9.
I.

FUTURE PLANS FOR ROAD SAFETY Road Safety be listed among high priority program at National level as it is a major socioeconomic issue and directly relates with the poverty level in the county. Sustained political will and ownership at the highest level be required for the success of the program. Establishment of National Road Safety Fund to ensure implementation of Road Safety Plan and Programs. Effective and functional institutional framework be built to develop and implement policies. An ambitious but realistic target be set-up in form of safety goals to achieve measurable outcomes. Whereas, policy formulation & implementation is to remain a continuous process. Magnitude of problems encompassing institutional arrangement and capacity be recognized. Institutions to be restructured and bottlenecks be removed to achieve the road safety targets. Organizational set-up be extended upto district level to achieve targeted goals, to translate & implement policy and to coordinate activity at grass root level. Source of data provision be identified and its accuracy & consistency for documentation be ensured. Information system be cost effective and of standardized; useful for all decision makers. Policy guidelines in collaboration of Provincial Government be developed and duplicate efforts in various departments be identified & removed. Traffic Engineering and Road Safety Courses should be taught both at undergraduate and graduate level in Pakistan universities. Establish Traffic Engineering & Safety Directorate within public highway agencies to take responsibility for the safety and operational aspects of the road network. Such directorate monitors the network and identifies congested or unsafe locations for improvement. In doing so, they often build up unique insights into the range of circumstances that can contribute to road crashes. Develop National Policy on Road Safety covering both preventive and postcrash aspects. Road Safety should be introduced in School Curricula.

II.

III.

IV.

V.

VI.

VII.

VIII.

IX.

X.

XI.

XII.

39
XIII.

Road Safety Park should be established in major cities to educate children, about the aspects of road safety. Mass Public Transit System such as Light Rail and/or Bus Rapid Transit (BRT) be introduced in major cities such as Faisalabad, Rawalpindi, Multan & Gujranwala. Uniform vehicle inspection centers for the public service vehicles be established around the Province. Speed Monitoring device be installed in public transportation buses and concept of self enforcement among private transporter be introduced. In urban areas particularly in major cities congestion management program be developed. Separate lane for motorcyclist be considered in urban arteries where motorcycle volume represents grater share in traffic mix. Centralized licensing system should be introduced initially at provincial level. An Incident Management Center with state of the art communication facilities be established in major cities. Satellite Resuscitation (Life Support) Center be established along major highways in different hotels or in Mobile Units equipped with all first aid treatment including breathing, respiration, circulation & Automatic Electric Defragments. Spinal Board made with Fiber Glass should be made a requirement for ambulance services for transportation of injured patient. Hospital should be required to maintain ambulance fleet size along with trained crew and necessary equipment, compatible with their coverage area needs and be mandated to respond to road crash incidents. Emergency rooms should be provided security means to all Emergency Response staff to perform their function smoothly.

XIV.

XV.

XVI.

XVII.

XVIII.

XIX. XX.

XXI.

XXII.

XXIII.

XXIV.

10.

ACTIONS FOR ROAD SAFETY What governments can do

Institutional development
I. II.

Make road safety a political priority. Appoint a lead agency for road safety, give it adequate resources, and make it publicly accountable.

40
III. IV.

Develop a multidisciplinary approach to road safety. Set appropriate road safety targets and establish national road safety plans to achieve them. Support the creation of safety advocacy groups. Create budgets for road safety and increase investment in demonstrably effective road safety activities.

V. VI.

Policy, legislation and enforcement

I.

Enact and enforce legislation requiring the use of seat-belts and child restraints, and the wearing of helmets by motorcyclists and bicyclists. Enact and enforce legislation to prevent under intoxication driving. Set and enforce appropriate speed limits. Set and enforce strong and uniform vehicle safety standards. Ensure that road safety considerations are embedded in environmental and other assessments for new projects and in the evaluation of transport policies and plans. Establish data collection systems designed to collect and analyze data and use the data to improve safety. Set appropriate design standards for roads that promote safety for all. Manage infrastructure to promote safety for all. Provide efficient, safe and affordable public transport services. Encourage walking and the use of bicycles. What public health can do Include road safety in health promotion and disease prevention activities. Set goals for the elimination of unacceptable health losses arising from road traffic crashes. Systematically collect health-related data on the magnitude, characteristics and consequences of road traffic crashes. Support research on risk factors and on the development, implementation, monitoring and evaluation of effective interventions, including improved care. Promote capacity building in all areas of road safety and the management of survivors of road traffic crashes. Translate effective science-based information into policies and practices that protect vehicle occupants and vulnerable road users. Strengthen pre-hospital and hospital care as well as rehabilitation services for all trauma victims.

II. III. IV. V.

VI.

VII. VIII. IX. X.

I. II.

III.

IV.

V.

VI.

VII.

41
VIII.

Develop trauma care skills of medical personnel at the primary, district and tertiary health care levels. Promote the further integration of health and safety concerns into transport policies and develop methods to facilitate this, such as integrated assessments. Campaign for greater attention to road safety, based on the known health impact and costs. What vehicle manufacturers can do

IX.

X.

I.

Ensure that all motor vehicles meet safety standards set for high-income countries regardless of where the vehicles are made, sold or used including the provision of seat-belts and other basic safety equipment. Begin manufacturing vehicles with safer vehicle fronts, so as to reduce injury to vulnerable road users. Continue to improve vehicle safety by ongoing research and development. Advertise and market vehicles responsibly by emphasizing safety. What donors can do

II.

III. IV.

I.

Highlight the improvement of road safety outcomes as a global development priority. Include road safety components in grants for health, transport, environmental and educational programmes. Promote the design of safe infrastructure. Support research, programmes and policies on road safety in low-income and middle-income countries. Make funding for transport infrastructure projects conditional on the completion of a safety audit and any follow-up required. Set up mechanisms to fund the sharing of knowledge and the promotion of road safety in developing countries. Facilitate safety management capacity building at regional and national levels. What communities, civil society groups and individuals can do

II. III.

IV.

V.

VI.

I. II.

Encourage governments to make the roads safe. Identify local safety problems.

42
III.

Help plan safe and efficient transport systems that accommodate drivers as well as vulnerable road users, such as bicyclists and pedestrians. Demand the provision of safety features, such as seat-belts, in cars. Encourage enforcement of traffic safety laws and regulations, and campaign for firm and swift punishment for traffic offenders. Behave responsibly by: abiding by the speed limit on roads; never driving when over the legal alcohol limit; always wearing a seat-belt and properly restraining children, even on short trips; wearing a crash helmet when riding a two-wheeler.

IV. V.

VI.

11.

REFERENCES
World Health Organization. National Road Safety Secretariat Ministry of Communications Government of Pakistan. Traffic Police Punjab, Pakistan.

Issued vide this office No.35778/MC, dated 08.12.2012

T__H__E _ E___N___D _