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A STUDY ON THE DIFFERENTIATION IN SERVICE
AND PERFORMANCE BY THE FREIGHT FORWARDERS
IN LOGISTIC OPERATIONS.
Dr. J. PAUL SUNDAR KIRUBAKARAN*
M.C.S., M.B.A., M.Com., M.Phil., Ph.D., PGDPM&LL., PGDCA.
__________________________________________________________
ABSTRACT
India‟s maritime trade comprises of export-import trade in various bulk commodities like
crude oil and other petroleum products, iron ore and coal, besides general-purpose cargo. The
economic liberation gives way for an upheaval of handling value-added goods through
containers and transporting cargo to several Indian ports. This container transportation has
redefined these services also it has emerged as very sophisticated logistic services. Freight
forwarding agents specialize in the arranging of shipping and insurance, and many of them today
arrange land, sea and air transportation for goods. They take a good deal of work off the
exporters‟ shoulders. They follow all the formalities of documentation for customs clearance.
They also look after the warehousing and carting of cargoes before shipment of export
consignments and after discharge of import cargoes, by the sea carriers.
* Faculty in Business Studies, Ibra College of Technology Ibra, Sultanate of Oman
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I.INTRODUCTION:
Freight forwarding agents are one who specializes in arranging of shipping, insurance,
and many of them today arrange land, sea and air transportation for goods. They take a major
portion of the exporters work and their risks. On behalf of the shippers, they do all procedural
and documentation formalities involved in the customs and port clearance. They also look after
the warehousing and transshipment of cargoes before shipment of export consignments and after
discharge of import cargoes, by the sea carriers.
There is another important aspect of their work-consolidation of shipments.
A
forwarding agent receives a large number of consignments and often group together a number of
small ones and, by putting them into one large consignment, obtain preferential freight rates from
the shipping line or the airline. Otherwise the shipper of a small quantity of goods may pay a
rather high freight charge.
Freight forwarding agents are licensed by the customs. The name and address of the
freight forwarding agents operating from different ports can be obtained from customs house or
from there local association. However selection of suitable forwarding agents is very important.
The exporter should due care in various selecting criteria of fixing freight forwarder Viz.,
location, facilities rates, services, flexibilities and efficiency.
Role of Freight Forwarders:
A present Day Freight Forwarder carries out the following duties:
On behalf of consignor
Selection of route
Determination of shipping documents
Arrangement for packing, marking, etc, if required preparation of regulatory documents.
Delivery to carriers and if required consignee, informed
Keeping the consignor and if required consignee, informed
Assists in preparation of shipping documents for negotiations.
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On behalf of consignee
Receives shipping documents
Prepares and processes documents through customs and port, octroi, authorities, payment
of duty fees, etc.
Arranges deliveryFor both, if requiredArranges insurance and process claims
Offers warehousing
Offers distribution services
Offers consolidation services
Preparing price quotations
Freight Forwarder plays a vital role in assisting the exporter to fix cost and logistic
operations. The following are the freight forwarders areas of assistance:
Act as shipper‟s agent under a power of attorney.
Finalizing the methods of transport.
Advice on best packaging for the exporter‟s product.
Taking care for packing, marking, and containerizing goods at the port.
Finalizing the best prices.
Arrange for loading and unloading of shipment at the port.
Overseas On-loading procedures.
Issue delivery orders
Arrange for insurance.
Arrange for receipt of bill of lading or airway bill.
Finalizing CFS and delivery.
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File damage claims with carriers or insurance companies.
Prepare documents for collection of payment under the letter of credit.
Provide messenger services.
Freight Forwarders facilitate the exporters, to know the pertinent laws and regulations of
foreign licensing.
II. NEED FOR THE STUDY:
Freight Forwarders play a vital role in transacting the goods along with doing all the
documentation work on behalf of the Exporters/Importers. Freight Forwarders are applying
different formula for the effective Logistics business transaction.
The study aims at analyzing the functioning of the Freight Forwarders in Tamil Nadu and
giving suggestions for improving their services. It throws light on container handling at the Tamil
Nadu ports and also the problems faced by Freight Forwarders with regard to the container
handling.
III. SCOPE OF THE STUDY:
The present study covers the various aspects of functioning of Freight Forwarders
(CHA‟s) in Indian marine cargo industry. It highlights the Freight Forwarding operations, opinion
perceived by them and the problems faced by them.
Among all these aspects of freight
forwarding operations, containerization is essential for speedy and safety reach. Hence, the study
encompasses the role of freight forwarders in containerization.
IV. OBJECTIVES OF THE STUDY:
The present study is aimed to analyze the following objectives empirically.
1. To give an overview about the Freight Forwarders (CHA‟s) and their effective operations
of marine trade.
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2. To study the contributions of Freight Forwarders in promoting port performance.
3. To identify the level of satisfaction perceived by the Freight Forwarders
4. To limelight the various problems faced by the Freight Forwarders.
5. To suggest ways and means for effective Freight Forwarding Operations to enrich India‟s
Maritime Trade.
V. METHODOLOGY OF THE STUDY:
In the present study, an extensive use of both primary and secondary data was made.
The study has been made in a descriptive and analytical way.
SAMPLING DESIGN
Judgment sampling was followed to select the sample respondent for the study. To obtain
primary data, the researcher approached 300 respondents out of 640 registered freight forwarders
in the area of Chennai, Tuticorin, Tirupur, Coimbatore and Karur. The data collected from the
sample respondents has been subdued in to suitable tabulated forms.
COLLECTION OF DATA
The study has been used both primary and secondary data.
PRIMARY DATA
The primary data collected from the selected respondents, viz., Logistics operators,
freight forwarding agents and multi model transport operators in the study area. Field survey
techniques were used to collect the first hand information from the respondents. A well
structured interview schedule was prepared to collect data from the freight forwarders. Pilot
study has been conducted with the help of the few sample schedules and necessary modification
was carried down as and when required.
SECONDARY DATA
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The Secondary data was gathered from the records of freight forwarders association,
internet sources, libraries in Bangalore, Tuticorin, Chennai and Coimbatore.
VI. FRAME WORK OF ANALYSIS:
The data collected were analyzed by applying the tools viz Chi-square analysis, Percentage analysis, Multiple Regression analysis, and Factor
analysis has been used to identify the factors influencing the Freight Forwarders /
logistic operations.
Garrett Ranking was used to rank the problems faced by the Freight Forwarders.
VII. MAJOR FINDINGS OF THE STUDY:
Major Findings of the study has been given in the following five broad heads:
FACTORS INFLUENCING FREIGHT FORWARDING OPERATIONS:
* CHI-SQUARE ANALYSIS
The factors that influence the freight forwarders in logistic operations was studied by
selecting a variables such as Year of Establishment, Nature of Organisation, Experience, Income
Generated Per Annum, Wealth Position, Source of Information about the Exporters, Annual
Turn Over, Countries which undertake operations along with Modes of operation undertaken. It
is divulged from the analysis that out of 9 variables 6 variables are significant at 1 % level they
are Year of Experience in freight forwarding operations, Income generated per annum, wealth
position, annual turn over and modes of operations undertaken. The results of chi-square test
shows the factors Nature of organization, Sources of information about the exporters and
Countries which undertaking freight forwarding operation are statistically not significant at 1 %
level and 5 % level. This shows that the six factors such as Year of Experience in freight
forwarding operations, Income generated per annum, wealth position, annual turn over and
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modes of operations undertaken are closely associated with the level of satisfaction of the freight
forwarders which motivates them to be active in the Logistic operations.
* PERCENTAGE ANALYSIS
The percentage analysis reveals that 51.7 % of the respondent are having below 10 branches
for their logistic operations in India.
While analyzing the branches in abroad, it is noted 33.6 of the respondents are having less
than 5 branches for their logistics operation in abroad.
81.3% of the respondents are having agents for their effective operation where they are not
having their own office of operation.
Container Freight Stations are the most important in the logistic operations but nearly 71.3%
of the respondents are not having Container Freight Stations (CFS) for their effective
operations. The freight forwarders are depending on the private owned CFS; ultimately it
increases the logistics costs. Further, 74.4% of the respondents are having below 5
Container Freight Stations (CFS) for their effective and safe Logistic Operations.
The percentage analysis shows that 86.3% of the respondents have rated their service
quality as Excellent by their clients.
The shippers should have a specialized facility to see the status of goods when the goods are
in transit, the percentage analysis shows that 92% of the respondents are having the
specialized facility to see the status of goods by their clients when the goods are in transit.
From the analysis, it is identified that 97% of the respondents are having the specialized
facility to ensure the arrival of goods at buyer agents destination.
The percentage analysis reveals that 97.3% of the respondents are informing their clients
relating to delivery of goods at the buyer agents destination.
While analyzing the problem faced by the freight forwarders with regard to the financial in
nature that 78.3% of the respondents are facing problem related to non payment by their
clients for their invaluable quality of service in the Logistics Operations.
* MULTIPLE REGRESSION ANALYSIS
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The analysis made is Multiple Regression in this study. This helps to find out the
correlation between the dependent variable and independent variables. The relationship between
the Level of satisfaction perceived by the freight forwarders on logistic operations Nine
independent variables were selected and it was found that out off Nine variable Six factors were
closely associated and Three factors were not significant. The factor like nature of organization,
annual income, wealth position, source of information about exporters, logistic operational
countries and mode of operations are positively associated, this shows that the volume of
business can be operated through the freight forwarders only when they have perceived the
maximum level of satisfaction.
The multiple regression analysis reveals that the satisfaction perceived by the Freight
Forwarders on logistic operations is positively associated with the factors like
nature of
organization, annual income, wealth position, source of information about exporters, and the
logistic operational countries of the respondents. It will generate more business for the Freight
Forwarders when they implement the Supply Chain Management Concept, is practiced with the
highest level of satisfaction.
MULTIPLE REGRESSION ANALYSIS OF
LOGISTIC OPERATIONS
(Coefficient Table)
Sl.
Non-Standardized
Standardized
coefficients
coefficients
Variables
No.
(Constant)
B
Std. Error
1.865
0.247
t
Sig.
Beta
7.558
1
Year of Establishment
4.713E-02
0.061
0.066
0.777
NS
2
Nature of organization
0.171
0.058
0.246
2.960
1%
-4.594E-02
0.050
-0.079
-0.920
NS
6.509E-02
0.029
0.121
2.267
5%
3
4
Experience in Logistics
operations
Annual Income
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5
Wealth Position
Source of information
6
7
about exporters
Annual turnover
Logistic operational
8
9
Countries
Mode of operations
R-Value
0.861
R2 -Value
0.195
0.056
0.249
3.499
1%
-5.607E-02
0.017
-0.203
-3.288
1%
-3.652E-02
0.035
-0.062
-1.055
NS
-0.162
0.045
-0.209
-3.622
1%
9.031E-02
0.046
0.111
1.983
5%
Degree of
Degree of
freedom – V1
freedom – V2
10
289
0.741
F Value
Significance
84.54
1% Level
The multiple linear regression component (dependent variable) is found statistically a
good fit as R2 is 0.741. It shows that six independent variables contribute about 74% on the
variations in level of satisfaction on logistic operations practiced by the Freight Forwarders and
this is statistically significant at 1% and 5% level respectively.
COMPONENT MATRIX a
Factor
Authorised
Component
1
2
3
4
5
0.247
7.840E-02
-0.282
-0.213
0.846
0.114
-5.203E-02
0.592
0.523
0.343
agent
Complaints
Redressal
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Own CFS
0.681
-9.253E-02
-9.831E-02
-0.318
0.138
Own Website
0.611
-0.112
-2.077E-02
0.176
5.514E-02
Status of
0.307
0.811
-0.143
-0.121
-2.593E-02
0.282
0.722
-0.303
0.173
-0.173
Delivery time
-0.188
0.382
-8.368E-02
0.677
0.109
Meeting with
0.603
-0.367
-0.201
0.346
-0.119
High risk
7.058E-02
0.499
0.649
-0.267
1.480E-02
Registered
0.477
-0.115
0.381
-0.176
-0.227
0.642
-0.183
0.120
7.862E-02
8.866E-02
0.647
0.232
0.256
2.965E-02
-1.599E-02
0.716
-7.691E-02
-0.214
5.897E-02
-0.232
goods
Arrival of
goods
exporters
claims
Awareness on
SCM
Additional
Benefits by
SCM
Providing
Knowledge on
SCM
This Component Matrix indicates the relationship between the factors and individual
variables, and it is seen that several factors are having high correlation with the same component.
For better interpretability, we move on to the next step.
* FACTOR ANALYSIS
Factor analysis helps to mark the major component considered important by the
respondents. The research takes in to account the following thirteen important and enhance the
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effective logistic operational factors namely Authorization of agents for their operations where
they do not have their own office, Shippers/ clients/ exporters complaints redressal, having own
CFS, Owning web sites, additional facility to see and ensure the status of goods, arrival of goods
and delivery time
by their clients, periodical meeting with their clients, riskness in their
operations, Cliams with insurers, awareness on Supply Chain Management, obtained additional
benefits from the effective implementation of the SCM concept and efforts has been taken to
provide knowledge on SCM which are determinants the effective logistic operations and to the
level of Shippers/Clients/ Exporters.
From the analysis, it is evident that the respondents agreed to the fact that they intended
to have the services of the freight forwarding and have considered these thirteen factors namely
authorization of agents for their operations where they do not have their own office, Shippers /
clients/ exporters complaints redressal, having own CFS, Owning web sites, additional facility to
see and ensure the status of goods, arrival of goods and delivery time by their clients, periodical
meeting with their clients, riskness in their operations, Claims with insurers, awareness on
Supply Chain Management, obtained additional benefits from the effective implementation of
the SCM concept and efforts has been taken to provide knowledge on SCM to be determinants
of good service quality levels and the key for efficient and effective logistic operations by the
freight forwarders in the study area.
* PROBLEMS FACED BY THE FREIGHT FORWARDERS
Extensive research and observations during the course of the study revealed overall
twenty five unique problems faced by the freight forwarders/CHS‟s.
These problems are
organized in to five major headings such as problems related to exporters, problems related to
insurance company, problems related to financial aspects, problems related with operations and
problems related to the port authorities.
1. While analyzing the problems faced by the freight forwarders with their exporters /
clients are indifferent product, over expectation, lack of cooperation, terms of contracts and lack
of export knowledge. The most burning issue was over expectation on prompt service, and it is
followed by terms of contracts.
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2. The problems faced by the freight forwarders with the insurance company are, want of
unnecessary documents, delay in settlement, indifferent attitude, lack of co-operation and
redtapism. The most burning issue is delay in settlement, and it is followed by redtapism.
3.. While analyzing the
freight forwarders problems related to operations are higher
operating cost, a more of government policies, elaborate documentary works, delay in operation
and natural calamity. The most burning problem was government policies (legal restriction) and
it is followed by delay in operation due to some reasons.
VIII. SUGGESTIONS:
1. All activities, communications and promotions of the freight forwarders should focus
on maintaining long term customer relationships to retain existing customers, create customer
loyalty and attract new customers.
2. The reception of the Custom officers by the freight forwarders must be friendly and
courteous which would create a long lasting relationship between the freight forwarders and the
custom officers.
3. Better connectivity should be developed between the road, rail and the sea.
4. Chennai and Tuticorin ports should be equipped with advanced equipments to improve
the turn around time.
5. Proximity to the Container Freight Station (CFS) and Inland Container Depot (ICD)
from the Chennai and Tuticorin ports to be facilitated.
6.Online Customs connectivity to port and Container Freight Station should be created.
7. Government of India should offer more attractive packages for the transshipment
containers.
8 Agents acting on behalf of the freight forwarders should avoid making false promises
and misleading the customers in terms of time, cost and delivery of the product.
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IX. CONCLUSION:
The freight forwarders prove the great poet Mr. Bharathiyar‟s saying of “Thirai Kadal
Odiyum Thiraviyam theadu” through efficient logistic operations to various countries with
limited infrastructural facilities particularly in the study area. Though various problems are
studied and highlighted in this research, the researcher specially notes that the freight forwarders
in Chennai and Tuticorin are performing in an excellent manner. They are also very much
enthusiastic and most dynamic personalities and have the willpower and courage to dominate the
Germans container vessels operations.
Further, it is observed that, a very meager percentage of freight forwarders are applying
supply chain management concept while a good majority of freight forwarders are not at all
following the concept of supply chain management because most of them following sub agency
system. In order to utilize the supply chain management concept at the optimal level a proper
initiation should be made to encourage the freight forwarders this can be very easily achieved by
the freight forwarders association, CII and government of India. Adequate training should be
given to the freight forwarders on supply chain management concepts and also to avert the
common problems faced by the freight forwarders.
X. REFERENCES:
TEXT REFERENCES
Aljian, G.W.1984 “Purchasing Handbook”, McGraw Hill, New York,
Anderson, J. and Narus, J. (1998) “Business Market Management, Understanding, Creating
and Delivering Value”, Prentice Hall, New Jersey.
Ballou, Ronald H. (1999), “Business Logistics management:Planning, organizing, and
controlling the supply chain”- 4th Edition, New Jersey: Prentice Hall,ISBN: 0-13-081262-5.
Bowersox, Donald J (1996) “Logistical Management: The Integrated Supply Chain process”
– New York : McGraw-Hill, ISBN 0-07-11407.
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Mercer, James L. and Koester, Edwin H.: Public Management Systems : American
Management Association.
Seturam Shobha, „Corporate Profitability and Supply Chain‟, Supply Chain Management for
Global Competitiveness, Macmillan, New Delhi, 1999, pp. 77-93.
Taff, Charles A.; Management of Physical Distribution and Transportation: Irwin.
Thomson, A.W.J. and Hunter, L.C,; The Nationalised Transport Industries: London,
Heinemann Educational Books.
Williams, H., (1992) „ Building a Data Warehouse‟, QED, Wellesly, MA, 1992.
Womack, J.P., Jones, D.T. and Roos, D. (1990) The machine that changed the world,
MacMillan, New York.
Willis, Roger; Physical Distribution Management : An Analytical Approach to Cutting Costs:
Noyes.
JOURNAL – RESEARCH PAPER REFERENCES:
Anderson, D.L. and Lee Han, “Synchronized Supply Chains : The New Frontiers,
Achieving Supply chain Excellence through Technology”, Montgomery Research Inc., san
Francisco, 1999, pp 12-21.
Ansari, A. and Modarress, B., “Just-in-Time Purchasing”, The Free Press, 1990.
Hines, Peter and Nick Rich, “ The Seven Value Stream Mapping Tools”, International Journal
of Operations & Production Management, Number 1, 1997, Volume 17, pp. 46-64.
Mason, J. (1999). “Total cycle time compression and the agile supply chain”. International
Journal of production economics, 1999. P.62.
Sheth, J.N. “A Model of Industrial Buyer Behavior”, Journal of Marketing, October 1973.
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REPORTS REFERENCES:
Freight Forwarders Association Reports.
Indian Ports Associations Annual Reports.
Imaritime research report 2003.
The Economic Times - ET Knowledge series2002.
WEBSITES:
http://www.imaritime.com
http://www.atlaslogistics.co.in
http://www.tradeport.org
http://www.ais.misstate.edu
http://www.supplychainaccess.com/pubs/ERA-isource.htm
http://www.intel.com/internetservices/intelsolutionservices/downloads/ariba.pdf
http://www.cio.com/summaries/enterprise/scm/
http://www.infochain.org/quarterly/Spring98/Practitioner.html
http://www.apldirectlogistics.com
http://www.clml.org/
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Acknowledgement:
I thank my Lord and Saviour Jesus Christ who gave me a good life, with health and
strength to complete this research article . I submit my heartfelt, humble thanks and highest
respect to Dr. P. Natarajan, M.Com., M.Phil., Ph.D., Professor , School of Management,
Pondicherry University, Pondicherry and Dr.L. Manivannan, M.B.A., Ph.D., who had been
my role model, a philosophers, guide and a good friends. I thank them for their kind guidance,
suggestive help and support throughout the period of the study and all. I also express my
heartfelt thanks to my family members for their encouragement and support to complete this
research article.
About the Author:
Dr. J. Paul Sundar Kirubakaran took his M.C.S., Degree in Alagappa
University, Tamil Nadu, India,
M.B.A., Degree in Madurai Kamaraj
University Tamil Nadu, India,, M.Com., Degree in Madurai Kamaraj
University, Tamil Nadu, India. He did his M.Phil at Alagappa Univerisy, Tamil Nadu, India, in
Tax Administration and he got the University Rank. He has done Ph.D., In Supply Chain
Management in Logistic Operations. He has also done PGDCA in Bharathiyar University, Tamil
Nadu, India, and PGDPM&LL., in Alagappa University, Tamil Nadu, India,.
He has presented 12 International 43 National Level and 3 state level papers. Besides
published so many articles in the Indian and International journal and magazines. He is member
of board of studies in various universities and autonomous institutions. He is having more than
14 years of teaching experience in India and abroad. He has started his career in industry and
worked for more than a year.
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